February 24, 2016 Samantha

What Does A Wedding Planner Do?

You’re engaged (CONGRATULATIONS) and now the preparations have begun.  Some people know right away what they want, every detail.  Other people may know only a few things they want, possibly have some sort of vision.  There are even those who are happily clueless and unprepared.  In any situation, with any type of couple, there is always room for a wedding planner.  You may ask yourself, exactly what does a wedding planner do?  You’re not alone in that thought, and your Denver wedding planner Blue Linden is here to shed light on the subject, with a personal interview of Wanda herself.

While we offer full service planning, we also offer varying degrees of services to meet whatever needs you may have. Toasting Glasses We can be there from the time you get engaged all the way through the honeymoon. We can come in and help for only certain aspects throughout the planning process, or we can be your day-of-coordinator. So what is a “day-of-coordinator?” The term itself is a bit misleading; a day-of coordinator tends to become involved in the planning process a month or two before the actual wedding day. In this scenario, the client would come to us with a wedding already planned, and we would then make sure the big day, and those leading up to it, run as smoothly as possible.


If a comprehensive list of everything we do is what you’re after, that will be very hard to compile, because what we do is determined by what you need.  However, some things we take care of that you may not be aware:

  • Sharing our knowledge of and connections with local and original venues, vendors (florists, photographers, etc), rentals (linens, chairs, etc), dance/etiquette instructors, etc.
  • Being your eyes, ears, hands, and voice in every aspect, even including negotiations on pricing and details in contracts
  • Creating/organizing master plans, timelines, meetings, etc. for anyone you want included.
  • Handling printed material: Save-the-dates, wedding invites, programs, menus, etc. We’ll handle the style/wording, printing, and even the addressing, stamping, and mailing off invitations.
  • Being your liaison in any situation (like when you just can’t handle your mom trying to push her ideas on you or your great uncle Jim’s over-indulging a little too much).
  • All things wedding-day: setting-up/breaking-down, deliveries, paying/tipping, handling emergencies, coordinating timing, wrangling people, stifling nerves, and much more.
  • Packing up and taking care of all personal items and wedding gifts after the day is done

If you want even more insight into the question ‘what does a wedding planner do,’ here is some additional, even more personalized information directly from Blue Linden Weddings & Events owner and operator, Wanda.


When a potential client first approaches you, what is the first thing you ask about?

It depends, but I usually ask either “How did you and your fiance meet?” or “How long have the two of you been together?” I want to make this process as personal and intimate as possible, even from the first moment we meet.


Some people feel that a wedding/event planner is a waste of money in an already expensive experience. What would you say to those people?

Everyone needs help from time to time. This is typically the most important day in a couple’s life. Why wouldn’t you hire a professional to take the stress off your shoulders? Do you really want your caterer, the florist, or your guests texting you asking questions while you’re spending time with those closest to you?
OR would you rather truly live in the moment? In addition to taking care of the “business matters,” I also handle the things you just can’t plan for. I pride myself on working within a couple’s budget, whether big or small. We sit down and design a package together. Over the years, I’ve developed ways to help every couple cut costs. Because I work with other wedding professionals, they offer my clients discounts as a courtesy for my referral. Additionally, I have wholesale accounts, saving couples hundreds of dollars – I know where to shop, who to talk to, and how to save money.


What is the best thing a client can do for his/herself during the event planning process?

The best decision a couple can make is to not procrastinate on writing the guest list. Putting the guest list together in the beginning will save a lot of frustration and time later on. The number of people invited will determine if the budget for your dream wedding is realistic.


What is the worst thing a client can do for his/herself during this process?

Assuming that planning a small wedding is significantly easier and less time consuming than a big wedding. A couple has the same number of decisions to make whether there are 40 guests or 400. For example, you still need to decide on when and where to get married, what to serve, who to invite, your choice of vendors, etc.


Do you have a favorite part during the planning process?

Building a bond with the couple so they feel a friendship between us, not just a business relationship. I love when my clients truly know that they can count on me, confide in me, and complain to me. I want every client to KNOW that they can relax on their wedding day because they trust me.


Can you clue readers into any insider tips?

Other than hiring a wedding coordinator, my biggest insider information is don’t worry about what tradition dictates or what people think you should do. Every couple should plan their wedding according to what they want, what they envision. You can’t please everyone, so why not please yourselves? It is YOUR day!


What does a wedding planner do? We help you plan the beginning of your forever. What are your thoughts? Will you go with a wedding planner or not? If you have any questions about what it is we do, please feel free to ask!! Connect with your Denver wedding planner Blue Linden by visiting our Facebook, Instagram, or Twitter and share this by using the social media buttons below!

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About the Author

Samantha Sami (to those she knows and loves) holds a BA in English and freelance writes on anything that tickles her fancy, but she holds a special place in her soul for Blue Linden and its owner/operator Wanda. When Samantha is not writing to her little heart’s content, she’s reading (or knitting) like a mad woman, lovin’ on her furbaby Lucy, and soaking up every moment with her as husband as they travel the world together.